St Margaret's Hall
Bradford on Avon
BA15 1DE

Tel: 01225 864240
Fax: 01225 868165

Email: town-clerk@
bradfordonavontown.freeserve.co.uk

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St Margaret's Hall

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Publication Code

FREEDOM OF INFORMATION ACT 2000
BRADFORD ON AVON TOWN COUNCIL PUBLICATION CODE
THE FOLLOWING DOCUMENTS CAN BE MADE AVAILABLE TO THE PUBLIC (SEE BELOW FOR NOTICE AND FEES)

1) COUNCIL INTERNAL PRACTICE AND PROCEDURE

Minutes of council, committee and sub-committee meetings – limited to the last 2 years.
Procedural Standing Orders
Councils Annual Report to Parish Meeting
Terms of Reference for Committees

2) CODE OF CONDUCT

Members Declaration of Acceptance of Office
Members Register of Interests
Register of Members Interests Book

3) PERIODIC ELECTORAL REVIEW

This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.

Information relating to the last Periodic Electoral Review of the council area
Information relating to the latest boundary review of the council area

4) EMPLOYMENT PRACTICE AND PROCEDURE

Terms & conditions of employment
Job descriptions
Equal Opportunities Policy
Health & Safety Policy
Staffing Structure

Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998

5) PLANNING DOCUMENTS

Responses to planning applications

Exclusions – Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps all of which are available from the local planning and/or highway authority respectively

6) AUDIT AND ACCOUNTS

Annual return form – limited to the last financial year
Annual Statutory report by auditor (internal and external) – limited to the last financial year
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all accounts – limited to the last financial year
Precept request – limited to the last financial year
VAT records – limited to the last financial year
Financial Standing Orders and Regulations
Assets
Risk Assessments
Safety inspection records for example for playgrounds

Exclusions – all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.

7) DEVELOPMENT AND IMPLEMENTATION OF POLICY

Policy Statements issued by council
Responses made by council to consultation papers

NOTICE TO VIEW RECORDS
PLEASE CONTACT THE OFFICE TO GIVE FIVE WORKING DAYS NOTICE IN WRITING OF THE DOCUMENTS YOU WISH TO VIEW. COPIES IN A4 FORMAT CAN BE PROVIDED WHERE APPROPRIATE.

CHARGES
A CHARGE OF 20 PENCE PER A4 COPY (SINGLE SIDED) WILL BE MADE.

BRADFORD ON AVON TOWN COUNCIL, ST MARGARET’S HALL, BRADFORD ON AVON BA15 1DE
TEL 01225 864240